We keep our policies under regular review. These policies were last updated on 12 June, 2019.
Welcome to Unibuddy!
PLEASE READ THESE TERMS AND CONDITIONS CAREFULLY BEFORE USING UNIBUDDY
These terms tell you the rules for using all services provided by Unibuddy, on behalf of our partner universities, either hosted on our website at www.unibuddy.co, integrated via widgets on a university website or provided via the Unibuddy Mobile App.
Unibuddy is a service operated by Unibuddy Ltd (“We”). We are a limited company registered in England and Wales under company number 09790742 and have our registered office at Third Floor, 20 Old Bailey, London EC4M 7AN, UK. Our VAT number is 233436034. To contact us, please email [email protected].
We amend these terms from time to time. Every time you wish to use Unibuddy, please check these terms to ensure you understand the terms that apply at that time.
We may update and change Unibuddy from time to time to reflect changes to Unibuddy, our users’ needs, our university partners’ needs, and our business priorities. We will try to give you reasonable notice of any major changes that affect you.
Our site is made available free of charge.
We do not guarantee that Unibuddy, or any content on it, will always be available or be uninterrupted. We may suspend or withdraw or restrict the availability of all or any part of Unibuddy for business and operational reasons. We will try to give you reasonable notice of any suspension or withdrawal.
Unibuddy is only intended for use by persons aged at least 16 years of age. DO NOT USE UNIBUDDY IF YOU ARE NOT AT LEAST 16 YEARS OF AGE.
You will be asked to choose a username and password as part of our security procedures. You must treat that information as confidential. You must not disclose it to any third party.
If you know or suspect that anyone other than you knows your user identification code or password, you must promptly notify us at [email protected]
We are the owner or the licensee of all intellectual property rights in Unibuddy, and in the material published on it (except for user’s contributions – intellectual property rights in those belongs to the user). Those works are protected by copyright laws and treaties around the world. All such rights are reserved.
You must not use any part of the content on Unibuddy for commercial purposes without obtaining a licence to do so from us or our licensors.
The information on Unibuddy is provided for general information only. It is not intended to amount to advice on which you should rely. You must develop your own views regarding a university, an undergraduate or graduate course of study, before taking or refraining from any action on the basis of information obtained from use of Unibuddy.
Although we make reasonable efforts to update the information on Unibuddy, we make no representations, warranties or guarantees, whether express or implied, that the content on Unibuddy is accurate, complete or up to date.
Where Unibuddy contains links to other sites and resources provided by third parties, these links are provided for your information only. Such links should not be interpreted as approval by us of those linked websites or information you may obtain from them. We have no control over the contents of those sites or resources. The applies to all services provided by Unibuddy, either hosted on our website at www.unibuddy.co, or integrated via widgets on a university website.
Unibuddy allows you to interact with other users, including student ambassadors from a number of different universities. This information and these materials have not been verified or approved by us. The views expressed by other users on Unibuddy do not represent our views or values.
If you wish to complain about information and materials uploaded by other users please email [email protected].
Whenever you make use of a feature that allows you to post content to Unibuddy, or interact with other users of Unibuddy, you must comply with the content standards set out in our Acceptable Use Policy.
You promise that any such contribution does comply with those standards, and you will be liable to us and compensate us for any loss we suffer if you break that promise.
Any content you upload to Unibuddy will be considered non-confidential and non-proprietary. You retain all of your ownership rights in your content, but you agree for us to use, store and copy that content and to distribute and make it available on behalf of our university partners.
We also have the right to disclose your identity to any third party who is claiming that any interaction or content posted or uploaded by you to Unibuddy constitutes a violation of their intellectual property rights, or of their right to privacy.
We have the right to remove any posting you make on Unibuddy if, in our opinion, your post does not comply with the content standards set out in our Acceptable Use Policy.
When you interact with other users, or post comments or any other content to Unibuddy, you promise that your contribution is your own original work, and you grant us the following rights to use that contribution:
You must not misuse Unibuddy by knowingly introducing viruses, trojans, worms, logic bombs or other material that is malicious or technologically harmful. You must not attempt to gain unauthorised access to Unibuddy, the server on which Unibuddy is stored or any server, computer or database connected to Unibuddy. You must not attack Unibuddy via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use Unibuddy will cease immediately.
You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.
You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.
You must not establish a link to Unibuddy in any website that is not owned by you.
Our site must not be framed on any other site, nor may you create a link to any part of Unibuddy other than the home page.
We reserve the right to withdraw linking permission without notice.
The website in which you are linking must comply in all respects with the content standards set out in our Acceptable Use Policy.
If you wish to link to or make any use of content on Unibuddy other than that set out above, please email [email protected].
If you are a resident of a territory outside the United Kingdom, nothing in these terms will prevent you being entitled to any mandatory consumer protections applicable in the country where you live.
“Unibuddy” and the Unibuddy “pen and mortar board” logo are trade marks of Unibuddy Ltd. You are not authorised to use them without our approval.
When visiting Unibuddy’s website at http://localhost/unibuddy.prod/ (our “Website”) or using any of the services offered via the Website, via the Unibuddy widget on a University website (the “Services”), or via the Unibuddy Mobile App, you will be asked to indicate you acknowledge and, where applicable, consent to the practices described in this policy.
Our Website contains links to third party websites. If you follow a link to any of those third party websites, please note that they have their own privacy policies and that we do not accept any responsibility or liability for their policies or processing of your personal information. Please check these policies before you submit any personal information to such third party websites.
We may collect and process the following data about you:
You will be asked to provide us with your information when you:
Student ambassador: The information you will be asked to provide to us for these purposes will include your first name, last name, photo, phone number, email address, password, country/city/location, languages spoken, academic history (and previous high school; degree/university degree; degree level (undergraduate/postgraduate); university year (1st, 2nd etc.)), an ‘about me’ free text selection and chat conversations and interactions with prospective students.
Prospective students: The information you will be asked to provide to us for these purposes will include first name, last name, email address, password, country, the degree level you are interested in, (undergraduate/postgraduate), whether you have already applied to the university, and chat conversations and interactions with student ambassadors.
New entrants: The information you will be asked to provide to us for these purposes will include first name, last name, email address, password, country, the degree subject/level studies (undergraduate/postgraduate), phone number, and chat conversations and interactions with student ambassadors.
In respect of all users, with regard to each of your visits to our Website or use of the Services via the Unibuddy widget or Mobile App, we may automatically collect the following information:
When using our Services, we will be in contact with third parties who may provide us with certain information about you in order to enable your use of the Services. For student ambassadors, this includes your name and email address provided directly to the University in order to invite you to use the Services.
Where you enter any details relating to a third party, you must have obtained clear permission from the individuals whose data you provide us with before sharing that data with us.
Use of personal information under EU data protection laws must be justified under one of a number of legal “grounds” and the University is required to set out the ground in respect of each use of your personal data in this policy. These are the principal grounds that justify the use of your information by the University and by us as processors for the University:
In respect of the use of the Services, the University (and us as the University’s processor) use information held about you (and information about others that you have provided us with) in the following ways:
|Types of Information Collected||Uses of that Information||Use Justification|
|First name, surname, email||To provide you with access to our Services and any other information which you request from us and to notify you of changes to our Services||Contract performance, legitimate interest (to provide all users with updated information in the event the Services change)|
|First name, surname, email, phone number||To send automated communications and re-engagement communications for inactive accounts as part of the Service||Legitimate interest (to ensure the database is accurate and up to date and communicate with users)|
|Information we collect about you (as detailed above)||To administer and improve the Services and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes. To ensure the content on our Website and Services is presented in the most effective manner for you and your computer or mobile device||Contract performance, legitimate interest (to improve the Service and report internally on usage and gain insight on user basis at a statistical level)|
|Student ambassadors: country/city/location, languages spoken, academic history (and previous high school; degree/university degree; degree level (undergraduate/postgraduate); university year (1st, 2nd etc.)), an ‘about me’ free text selection||To provide a public bio of the student ambassadors in order for prospective students and new entrants to find the appropriate student ambassador to interact with||Contract performance, consent (to the extent you provide any sensitive personal data in any free text box, you are consenting to the processing of such sensitive personal data)|
|Prospective students: country, the degree subject/level you are interested in||To provide the University with details of prospective students||Contract performance, consent (to the extent you provide any sensitive personal data in any free text box, you are consenting to the processing of such sensitive personal data)|
|New entrants: country, the degree subject/level you are studying||To provide the University with details of new entrants using the platform||Contract performance, consent (to the extent you provide any sensitive personal data in any free text box, you are consenting to the processing of such sensitive personal data)|
|Conversation history and information submitted when interacting with prospective students, new entrants or ambassadors (as applicable)||To allow prospective students, new entrants and student ambassadors to interact as part of the Service. To provide the conversation history to the University as requested by the University. The interaction in the form shared with the University will not identify the prospective student, but will identify the student ambassador||Contract performance, legitimate interests (to allow the University to assess the type of questions being asked and the quality and appropriateness of the responses), (to the extent you provide any sensitive any sensitive personal data in any free text box, you are consenting to the processing of such sensitive personal data)|
|Conversation history and information submitted when interacting with prospective students, new entrants or ambassadors (as applicable), country, course/s, date of sign-up, number of conversations, number of messages, sign-up location, applied y/n,||To extract questions and answers on an anonymised and/or aggregate basis||Legitimate interest (to understand the queries prospective students are asking and compile more appropriate responses)|
|First name, surname, email, the degree and level of study you are interested in and your country of origin.||For the University to market products and services that they believe will be of interest to you||Consent (you have the right to unsubscribe at any time by contacting the University).|
|Tagging||To easily identify topics of conversation between ambassadors and prospective students, conversations will be tagged with the main topics of conversation.||Legitimate interest (to understand the queries prospective students are asking and compile more appropriate responses)|
We will not sell your personal data (or any other data you provide us with) to third-parties; however, we reserve the right to share any data which has been anonymised and/or aggregated. You acknowledge and accept that we own all right, title and interest in and to any derived data or aggregated and/or anonymised data collected or created by us, including extracting questions and answers submitted by prospective students and ambassadors.
The personal data that we collect from you (including email addresses that form part of our prospective marketing database) is processed and stored on our secure computing devices in the UK, or those of our hosting partner, Amazon Web Services, in the Republic of Ireland.
Universities based outside the EEA will be subject to local data privacy legislation. A full list of our third party sub-processors and details of their privacy policies can be found in the table below, which will be updated from time to time. You acknowledge and accept that countries outside the EEA may not provide the same level of adequate protection for the rights and freedoms of data subjects in relation to the processing of personal data.
|Amazon Web Services||Cloud service provider for data storage||Republic of Ireland|
|Mixpanel||Analytics provider that Unibuddy uses to provide Insights and Analytics within the Services.||United States of America|
Your passwords are stored on Unibuddy’s servers in encrypted form. We do not disclose your account details to anyone except when legally required to do so. It is your responsibility to keep your password secure. Unfortunately, the transmission of information via the internet is not completely secure. Although Unibuddy will do its best to protect your personal data, we cannot guarantee the security of your data transmitted to our Website, any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent any unauthorised access.
We may also disclose your personal information to third parties in the following circumstances:
|Purpose of disclosure and third party(s) to which disclosure might be made||Use Justification|
|Whilst Unibuddy collects and processes your personal data, it is acting on behalf of and the instruction of the relevant University. As such, your personal data provided to us will be shared with the relevant University for the purposes described above. Student ambassadors: We will share all your profile information with the university you represent and your bio will be public for prospective students to identify you. Prospective students and new entrants: We will share all your profile information with each University whose student ambassador you interact with and, if you signed up to use Unibuddy by means of a widget on a university website, also with that University||Contract performance|
|We may disclose your personal information to our service providers (to assist us in performing any contract we enter into with them or you, including providing the Website and the Services it enables), analytics providers, including Mixpanel and Google Analytics (to assist us in the improvement and optimisation of the Website) and/or a member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.||Contract performance, legitimate interest (to allow our service providers to provide the necessary services)|
|if Unibuddy or substantially all of its assets are acquired by a third party, personal information about our customers will be one of the transferred assets||Legitimate interest (to sell our Company or assets), Consent (for sensitive personal data)|
|If we are under a duty to disclose or share your personal data in order to comply with any legal obligation or to protect the rights, property, or safety of Unibuddy, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection||Legal obligation|
|We may disclose your personal information to third parties, the court service and/or regulators or law enforcement agencies in connection with proceedings or investigations anywhere in the world where compelled to do so. Where permitted, we will direct any such request to you or notify you before responding unless to do so would prejudice the prevention or detection of a crime.||Legal obligation (to cooperate with law enforcement and regulatory authorities)|
We will hold the above information for as long as is necessary in order to provide you with the Services, deal with any specific issues that may raise, or otherwise as is required by law or any relevant regulatory body. Once your account is terminated or deactivated, we shall delete the personal data relating to your account within 14 days. Some personal data may need to be retained for longer than this to ensure Unibuddy can comply with applicable laws and internal compliance procedures, including retaining your email address for marketing communication suppression if you have opted not to receive any further marketing. If information is used for two purposes, we will retain it until the purpose with the latest period expires but we will stop using it for the purpose with a shorter period when that period expires.
We restrict access to your personal information to those persons who need to use it for the relevant purpose(s). Our retention periods are based on business needs and your information that is no longer needed is either irreversibly anonymized (and the anonymized information may be retained) or securely destroyed.
Under the General Data Protection Regulation (EU) 2017/676, you have various rights in relation to your personal data. All of these rights can be exercised by contacting the University as the data controller (you can also contact us at [email protected] if you have a query as to how we process your personal data).
You have the following rights in relation to your personal data. The University, as data controller, is primarily responsible for ensuring you can exercise these rights and Unibuddy, as data processor, shall assist the University to effectively exercise your rights:
|Right to access||You have the right to access personal data held by Unibuddy and the University, including a description of your data. Essential personal data held by Unibuddy on behalf of the University can be found in the profile section of your Unibuddy account, while further information is available on request.|
|Right to rectification||You have the right to rectify any details to ensure that your personal information is accurate. In order to assist with this, you should notify the University and us of any changes to the personal information that you have provided to us by sending a request to rectify your personal data where you believe the personal data we have collected is inaccurate or incomplete.|
|Right to erasure / ‘Right to be forgotten’||Asking the University to delete all of your personal data will result in Unibuddy deleting your personal data without undue delay (unless there is a legitimate and legal reason why the University and/or Unibuddy is unable to delete certain of your personal data, in which case we will inform you of this in writing).|
|Right to restriction of processing||You have the right to ask the University and Unibuddy us to stop processing your personal data at any time in certain circumstances. Such a request will result in Unibuddy restricting its processing of such data.|
|Right to data portability||You have the right to request that the University and Unibuddy provides you with a copy of all of your personal data and to transmit your personal data to another data controller in a structured, commonly used and machine-readable format, where it is technically feasible to do so where such processing is based on consent or pursuant to contractual performance.|
|Right to complain||You have the right to lodge a complaint to a supervisory authority such as the Information Commissioner’s Office in the UK (see www.ico.org.uk). Although we encourage our customers to engage with us in the event they have any concerns or complaints.|
Unibuddy (on behalf of the University) will not ordinarily charge you in respect of any requests we receive to exercise any of your rights detailed above; however, if you make excessive, repetitive or manifestly unfounded requests, we may charge you an administration fee in order to process such requests or refuse to act on such requests. Where we are required to provide a copy of the personal data undergoing processing this will be free of charge; however, any further copies requested may be subject to reasonable fees based on administrative costs.
Requests to stop processing your personal data or deleting your personal data will likely mean that you are no longer able to use Unibuddy’s Services, or at least those aspects of the Services which require the processing of the types of personal data you have asked us to delete, which may result in you no longer being able to use the Services.
Where you exercise any of your rights above, the University may notify third parties to whom such personal data has been disclosed of such request. However, such third party may have the right to retain and continue to process such personal data in its own right
For the purpose of the relevant data protection legislation, the data controller is the University.
If the university that you are an ambassador for has opted in to Buddy Club (or opts in to Buddy Club in the future), the university will disclose your contact data to Unibuddy in order to include you in Buddy Club.
The University will disclose your name and email address for this purpose on the basis of legitimate interest (i.e. the university has a legitimate interest in providing you, the student ambassador, with the best support available to enable you to carry out your duties most effectively).
For the purposes of Buddy Club, Unibuddy will act as a data controller and specifically:
This acceptable use policy sets out the terms between you and us under which you may access our website unibuddy.co and any Unibuddy widget launched from a website of one of our university partners (Unibuddy). This acceptable use policy applies to all users of, and visitors to, Unibuddy.
You may use Unibuddy only for lawful purposes. You may not use Unibuddy:
You also agree:
Unibuddy provides the ability for prospective students and student ambassadors to communicate and converse with one another. This communication is not moderated by us.
We are under no obligation to oversee, monitor or moderate any interactive service we provide on Unibuddy, and we expressly exclude our liability for any loss or damage arising from the use of any interactive service by a user in contravention of our content standards.
The use of any of our interactive services by a minor is subject to the consent of their parent or guardian. We advise parents who permit their children to use an interactive service that it is important that they communicate with their children about their safety online, as moderation is not foolproof. Minors who are using any interactive service should be made aware of the potential risks to them.
These content standards apply to any and all material which you contribute to Unibuddy (contributions), and to any communication you have with any other user on Unibuddy.
You must comply with the spirit and the letter of the following standards. The standards apply to each part of any contribution as well as to its whole.
Contributions must not:
We will determine, in our discretion, whether there has been a breach of this acceptable use policy through your use of Unibuddy. When a breach of this policy has occurred, we may take such action as we deem appropriate.
We exclude liability for actions taken in response to breaches of this acceptable use policy. The responses described in this policy are not limited, and we may take any other action we reasonably deem appropriate.
We may revise this acceptable use policy at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we make, as they are legally binding on you. Some of the provisions contained in this acceptable use policy may also be superseded by provisions or notices published elsewhere on Unibuddy.